Privacy Policy

1. Data Controller

The data controller responsible for the processing of your personal data is:

2. Information We Collect

We collect and process personal data that you voluntarily provide to us when you request consulting services, submit inquiry forms, or sign up for training sessions:

• Contact Information: Name, professional email address, telephone number, and institution or university affiliation.
• Consortium Details: Horizon Europe proposal drafts, funding targets, and coordinator credentials submitted during secure consultations.
• Technical Logs: IP address, browser type, and operating system data gathered via essential web traffic analytics (non-identifiable).

3. Legal Basis for Processing

Under the GDPR, we only process personal data when there is a clear legal basis to do so:

• Consent (Art. 6(1)(a) GDPR): When you explicitly consent to receive newsletters, event updates, or contact replies.
• Contractual Performance (Art. 6(1)(b) GDPR): When processing is necessary to execute advisory agreements, proposal writing, and cohort audits.
• Legal Obligation (Art. 6(1)(c) GDPR): To comply with European Union lobbying and funding registry compliance guidelines.

4. Data Sharing and Transfers

We do not sell, rent, or trade your personal data. We only share information with certified cloud infrastructure suppliers (such as hosting and database providers) operating under strict Data Processing Agreements (DPAs). All data remains stored within the European Economic Area (EEA).

5. Security & Retention

We employ robust administrative and technical security measures (such as TLS transmission encryption) to safeguard your proposal inputs and emails. Personal data collected via forms is retained for a maximum of two years after our last collaborative interaction, unless a longer retention is required by EU public auditing laws for research grants.

6. Your Rights Under GDPR

If you are a resident of the European Union, you hold the following statutory data rights:

• The right to access and receive copies of your stored personal data.
• The right to rectify incorrect, out-of-date, or incomplete data.
• The right to request the erasure of your personal data ("right to be forgotten").
• The right to restrict or object to the processing of your data.
• The right to withdraw consent at any time.

To exercise these rights, please email us at info@bloomerhouse.com. You also retain the right to lodge a complaint with the Belgian Data Protection Authority (APD).